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EFFICIENT WORKSPACE MANAGEMENT

Business Centre Management

Pingin is an all-in-one tool to automate business center processes. Designed to help property owners optimise for efficiency and scalability.

Connectedness of building

Holding latest tech integrations Pingin out of the box delivers tons of integrations ready made to link access controls, parking controls, vending and coffee machines and even utility consumption.

Most office spaces, shared meeting rooms, event spaces and parking lots rely on multiple hardware and software vendors resulting in excessive amounts of manual labor, rising costs and inefficient processes.

By providing a complete solution, Pingin automates every part of a building’s space from managing and billing tenants to providing on-demand paid benefit services.

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Property and tenant management

Pingin platform allows proper property management starting from registry of spaces and following into a full tenant management. Helping landlords to oversee under-utilisation of the building Pingin platform provides a comprehensive resource registry and metrics monitoring usage of spaces and services.

Through a single page application Pingin allows white label web application for administrator, tenants and guests under your unique branding.

Pingin does carry readiness for business center utilisation and adaptation to new working forms. We do understand the importance of business centers and coworking spaces that need to adapt quickly to market shifts and thus, the platform does offer solutions for businesses that optimise their workspaces and gain greater efficiency at the same time.

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Processes and self service

Tenants are empowered to service themselves comfortably through enabled and assigned resources on self-service web application while building administrator has powerful administrative tools to create packages of resources for them.

Extra services could enabled for tenants could be fully managed and used within terms of limits by tenants: on-demand services and products, shared space booking, parking plate registrations, vending machine credits and limits, guest access pass-throughs and related services.

Pingin platform maintains a fast and secure communication with tenants for bulk, a two way communication and requests. Yes, it even has a news module to maintain contact and grow the connectedness of a community.

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One pass to everything

Single entity – one Pingin tenant’s portal enables tenants to manage lots of interaction with the property and services: from navigating through the building, entering parking and exploiting all services assigned by the building administrator.

Seamless experience resulting in greater tenant satisfaction and leading to efficient usage of spaces. Needless to say, greater tenant satisfaction may lead to more opportunities for upgrades of utility packages.

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Access and control of resources

Processes such as billing, conference room booking and client setup often consume most of your staff’s time, preventing your space from growing. Pingin enables the transfer of a major part of self-service and control down to tenants via tenants’ portal.

All assigned spaces and services could be managed at ease while leaving a powerful option for tenants to administer themselves while automating part of the process.

When it comes to billing, most flexible workspaces must tie together reports and data from multiple sources including their copiers, phone system and conference room management tools. The results can be inaccurate and extremely time consuming. Pingin platform fully automates the entire billing process by automatically compiling billing data associated with services used by tenants. Invoices are issued and tracked to ensure all payments are received automatically.

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Tenant employee self service

Pingin self-service in a form of mobile application enables all tenant employees to manage their meeting room, shared space and parking bookings, services and requests. Tenants have an option to empower their employees enabling different limits, allowances and credits for shared spaces and benefits, such as pre-paid meals, coffee or a better parking space reservation option.

Control over assigned assets entails greater utilisation and in general tenant satisfaction for being in control of their own.

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Full features & specs

A-Z full scale tenant agreement management through one single Pingin application. Enabling landlords of a full admin control of the lease details while setting a great comfort of processes run for tenants.

Monitoring COVID-19 and disease spread in working spaces

Building

Automate safety in building from entrance to user flows inside.

Tenant

Empower tenants to manage their personal working space with reservation, check-in and workspace arrangement controls.

Visitor

Control guest access to premisses and density control with Pingin self-service tenant portal.

Turn business centre into a powerhouse

speedometer pingin

Property management tools

Agreement and tenant management

A-Z full scale tenant agreement management through one single Pingin application. Enabling landlords of a full admin control of the lease details while setting a great comfort of processes run for tenants.

Starting from tenant entry, agreement admin features go as far as everything could be linked to the tenant to automate processes: space leased, general and on-demand services, pricing for leased space and services, payments, SLA agreement and many more features.

Vendor contract management

You may have as many vendors as you want for on-demand services and products offered to your tenants through Pingin. Vendor contract management, pricing for tenants in bulk or custom for each tenant – fully administrative through the platform.

It’s simple as it sounds. Greater value for tenants getting additional services and products to live long and prosper in the office while setting free landlord’s administration from tons of manual work.

Property Management

Complete set of tools for professional property management:
– Space registry (registration IDs, area, custom entries, type of area etc.);
– Area mapping (shared, tenants, common etc.);
– Area linkage (e.g. common area used by X an Y tenants for split bills);
– Utility resource meters linked with areas (e.g. for automated utility fee invoicing);
– Servicing and maintenance log linkage with areas.

Utility cost management & automation

Automated utility meter data import to Pingin platform for electricity, water consumption, gas and other resources. Then split by tenant lease agreement for each tenant automatically (of course).

Tenant management tools

Tenants’ portal

Single iOS, Android and web application for tenants and their employees. Empowering tenants to a self-service under a great scale:
– Create limits and permits for tenant’s employees;
– Book shared spaces such as meeting rooms;
– Administer parking plates internally inside the company;
– Receive invoices;
– Order and pay for on-demand services and products and many more.

Product and service ecomm module

Expand your revenue streams through offering additional on-demand services or products for tenants and their employees. And outer users and guests too! Pingin makes it extremely easy to offer on-demand services and products via an e-commerce module with payment integration already on-board.

Invoice module

Automating invoices for tenants. It knows how to consolidate and split utility and other variable expenses for each tenant while syncing with financial software of a landlord’s.

Benefits for users

Integrations with devices such as vending or coffee machines, third party services (e.g. car sharing) enables more benefits for tenants thus greater monetisation options for landlords.

Access control

Premise access control

Integration with access control systems allows managing physical access to the building and other amenities automatically. It’s a one pass for everything.

Meeting room and shared space management

Self-service for tenants enables an easy meeting room or shared space booking. Control panel of the Pingin platform enables the admin of the building to administer user roles and limits.

Parking management

Optimised parking with self-service for tenants to manage their spots. Pingin can even work with license plate recognition software.

Real time monitoring & reporting

Reporting

Custom detailed reports are generated to meet even most picky demands for specific metrics and KPIs. Cost reports, revenue stream reports, occupancy rates or simple traffic reports yet many more custom KPIs give great insights into utilisation and scalability of the business.

Real time usage

Pingin provides a full usage report of premises, devices, pass-throughs, meeting room reservations, benefit usage, income per tenant and many more.

For advice and implementation - get in touch

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+370 61015458

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