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Coworking Management

Complete coworking management software solution – Pingin platform automating every part of coworking space, from managing tenants and automating monthly billing to providing on-demand internet and temporary guest services.

Establishing coworking from zero

Running a coworking is as easy as 1-2-3. In-built features of Pingin software allows you to establish fully functional coworking as a separate business or part of a business center. As long as there is space – a coworking may be created and administered through Pingin white label single-window app for landlord and tenant.

Automated processes of payments, invoicing and internal community communication ensures comfort for tenants and guests to upgrade their options or get services on demand.

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Creating more benefits

Tenants may be offered more benefits through interconnected devices, rooms, spaces and services to maximise gains of coworking.

Pingin enables landlords to empower tenants and their employees to administer products and services on their own for their benefits (e.g. parking spaces, free coffee and meals etc.).

Pingin makes it extremely easy to offer on-demand services and products via an e-commerce module with payment integration already on-board.

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Reshaping business on demand

Getting the most out of your coworking space our Pingin platform helps automate and make the management of your spaces more efficient. Shifting business models or restructuring coworking is easy with Pingin. Editing registry of spaces, services and various utilities or benefits used in coworking space may be easily readjusted to a new model.

Let’s say, permanent offices became empty as tenants left – these could be easily transformed into hot desk spaces and sold to guests since payments are on-board. Thus less worries on transformation and more room for your great ideas!

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Full features & specs

Pingin out of the box offers tons of integration options with payment, access control, parking, authentication and printing services. The list keeps on growing.

Monitoring COVID-19 and disease spread in working spaces


Automate safety in building from entrance to user flows inside.


Empower tenants to manage their personal working space with reservation, check-in and workspace arrangement controls.


Control guest access to premisses and density control with Pingin self-service tenant portal.

Turn coworking into a powerhouse

speedometer pingin

Property management tools

Agreement and tenant management

A-Z full scale tenant agreement management through one single Pingin application. Enabling landlords of a full admin control of the lease details while setting a great comfort of processes run for tenants.

Starting from tenant entry, agreement admin features go as far as everything could be linked to the tenant to automate processes: space leased, general and on-demand services, pricing for leased space and services, payments, SLA agreement and many more features.

Vendor contract management

You may have as many vendors as you want for on-demand services and products offered to your tenants through Pingin. Vendor contract management, pricing for tenants in bulk or custom for each tenant – fully administrative through the platform.

It’s simple as it sounds. Greater value for tenants getting additional services and products to live long and prosper in the office while setting free landlord’s administration from tons of manual work.

Property Management

Complete set of tools for professional property management:
– Space registry (registration IDs, area, custom entries, type of area etc.);
– Area mapping (shared, tenants, common etc.);
– Area linkage (e.g. common area used by X an Y tenants for split bills);
– Utility resource meters linked with areas (e.g. for automated utility fee invoicing);
– Servicing and maintenance log linkage with areas.

Utility cost management & automation

Automated utility meter data import to Pingin platform for electricity, water consumption, gas and other resources. Then split by tenant lease agreement for each tenant automatically (of course).

Tenant management tools

Tenants’ portal

Single iOS, Android and web application for tenants and their employees. Empowering tenants to a self-service under a great scale:
– Create limits and permits for tenant’s employees;
– Book shared spaces such as meeting rooms;
– Administer parking plates internally inside the company;
– Receive invoices;
– Order and pay for on-demand services and products and many more.

Product and service ecomm module

Expand your revenue streams through offering additional on-demand services or products for tenants and their employees. And outer users and guests too! Pingin makes it extremely easy to offer on-demand services and products via an e-commerce module with payment integration already on-board.

Invoice module

Automating invoices for tenants. It knows how to consolidate and split utility and other variable expenses for each tenant while syncing with financial software of a landlord’s.

Benefits for users

Integrations with devices such as vending or coffee machines, third party services (e.g. car sharing) enables more benefits for tenants thus greater monetisation options for landlords.

Access control

Premise access control

Integration with access control systems allows managing physical access to the building and other amenities automatically. It’s a one pass for everything.

Meeting room and shared space management

Self-service for tenants enables an easy meeting room or shared space booking. Control panel of the Pingin platform enables the admin of the building to administer user roles and limits.

Parking management

Optimised parking with self-service for tenants to manage their spots. Pingin can even work with license plate recognition software.

Real time monitoring & reporting


Custom detailed reports are generated to meet even most picky demands for specific metrics and KPIs. Cost reports, revenue stream reports, occupancy rates or simple traffic reports yet many more custom KPIs give great insights into utilisation and scalability of the business.

Real time usage

Pingin provides a full usage report of premises, devices, pass-throughs, meeting room reservations, benefit usage, income per tenant and many more.

For advice and implementation - get in touch

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or give us a call

+370 61015458

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